Lisa Curtis is documenting the purchasing and cash payments processes at Hardies Wholesaling. Hardies Wholesaling imports ladies clothing such as T-shirts, blouses, skirts, dresses, and pants from suppliers in Southeast Asia. All items are non-perishable and made from materials such as cotton, wool, polyester, and spandex, and are distributed to retailers throughout the country.
Purchases are denominated in U.S. dollars, which the company acquires under forward exchange contracts. The purchasing department initiates a purchase order when inventory levels reach reorder points or sales staff notify the department of large customer orders that need to be specially filled. The purchase order is approved and sent to suppliers selected from an approved supplier list. Goods are transported from Southeast Asia by ship and are delivered by truck to Hardies Wholesaling’s central warehouse. A receiving report is generated by the receiving department and forwarded to the accounting department for matching with the copy of the original purchase order and the supplierâ€™s invoice. When the package of documents is completed, the purchase order and invoice are entered into the general ledger. The accounts payable department creates a voucher to request payment of the invoice according to the supplierâ€™s payment terms. The payment is approved and the cash payment is made.
Which duties in the above process should be segregated? (Several choices may be correct.)
Ordering from supplier and receiving of the goods ordered
Purchasing department and the recording of the goods in the financial accounting records
Choosing of approved suppliers and sending an approved purchase order to a supplier
Recording of the goods in the financial records and the receiving of the cash to pay the invoices
Purchasing department and the receiving of the cash to pay the invoices
Matching the purchase order to the supplierâ€™s invoice and recording the invoice in the financial records